Privacy Policy

Last modified on May 5, 2010.

Thank you for visiting Simply Voting. This privacy policy tells you how we use personal information collected at this website. Please read this privacy policy before using the website or submitting any personal information.

By using this website, you are accepting the practices described in this privacy policy.

We reserve the right to make changes to this privacy policy. If we decide to change this privacy policy, we will post those changes on this page and update the modification date above. Privacy policy changes will apply only to information collected after the date of the change. You are encouraged to review the privacy policy whenever you visit this website to make sure that you understand how any personal information you provide will be used.

The privacy practices set forth in this privacy policy are for this website only. If you follow links to other websites, please review the privacy policies posted at those websites.

Collection of Information

We collect personally identifiable information like contact name, organization, email address, etc., when voluntarily submitted by our visitors. We also collect personally identifiable information concerning electors like name, email address, etc., when submitted by account owners for management of their ballots.

By default all account owners are added to our newsletter mailing list and will receive occasional updates by email. We never send emails to electors unless requested to do so by the account owner.

Aside from the newsletter, personally identifiable information is only used to fulfil your specific request or to help you manage your ballots, unless you give us permission to use it in another manner.

Cookie and Tracking Technology

This website may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for understanding how visitors use the website. Cookies are necessary for recognizing your web browser and providing customized content. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information.

Email and CAN-SPAM Compliance

We have taken the necessary steps to ensure that we are compliant with the CAN-SPAM Act of 2003 by never sending out misleading information. All emails and newsletters from this website include instructions to opt out of further mailings.

Distribution of Information

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating this website, conducting our business, or servicing you, as long as those parties agree to keep this information confidential and not use it for marketing purposes. We may also release your information when we believe release is appropriate to comply with the law, enforce our website policies, or protect ours or others' rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Commitment to Data Security

Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information.

All sensitive payment information (credit card number, expiry date, validation code) is encrypted via Secure Socket Layer (SSL) technology and then transmitted to our payment gateway provider. The payment gateway provider's database is only accessible by those authorized with special access rights to such systems, and they are required to keep the information confidential. After a transaction, your sensitive payment information will not be stored on our servers.

All elector authentication credentials (elector ID, password), vote information and vote receipts are encrypted via Secure Socket Layer as well. When a remote authentication method is used (web service, LDAP) the elector credentials are then transmitted to the remote authentication server and will not be stored on our servers.

Terms of Service

Please also visit the Terms of Service section establishing the use, disclaimers, and limitations of liability governing the use of this website.

Privacy Contact Information

If you have any questions, concerns, or comments about our privacy policy you may contact us using the information below:

We Take Privacy Seriously

We pledge to you, our customer, that we have made a dedicated effort to bring our privacy policy in line with the following important privacy laws and initiatives:

• Personal Information Protection and Electronic Documents Act (PIPEDA)
• Federal Trade Commission Fair Information Practice Principles
• Privacy Alliance
• Controlling the Assault of Non-Solicited Pornography and Marketing Act